Enrollment Conditions

  • The student must be admitted and in good academic standing at the Home Institution.
  • The student must be degree-seeking at the Home Institution.
  • The student must meet the Originating Institution’s prerequisite requirements.
  • The student may register for Graduate classes through (list).
  • The student may register for Noncredit classes through: (list)
  • The student may register for Open Enrollment classes at: (list)

Registration Principles

  • Credit (and grades) earned at the Originating Institution are treated as resident credit at the Home Institution for purposes of satisfying graduation requirements and financial aid eligibility.
  • Enrollment headcounts remain with the Home Institution.
  • The student follows the academic and administrative policies of the Home Institution.

Registration Procedures

  • The student (or his assigned) creates an account on the ICN Web site (www.icn.org), selects the class, then submits a preregistration request.
  • ICN processes the preregistration request and forwards it to the Home Institution Campus Coordinator, copying the Originating Institution and the Learning Center (if applicable).
  • If the student is eligible to enroll, the Home Institution Campus Coordinator forwards the ICN Preregistration Request with approval to place the student in the class to the Originating Institution Campus Coordinator, copying ICN ( This email address is being protected from spambots. You need JavaScript enabled to view it. ).
  • If the class is available, the Originating Institution Campus Coordinator works with the Originating Institution’s Registrar to secure a place for the student in the class. The Originating Institution Campus Coordinator emails confirmation of the placement to the Home Institution Campus Coordinator. (If the class is not available, the Originating Institution Campus Coordinator immediately notifies the Home Institution Campus Coordinator via email that the class is closed.)
  • The Home Institution Campus Coordinator processes the student’s registration.
  • If the student indicated the need for a learning center on the ICN Preregistration Request, the Originating Institution Campus Coordinator contacts the learning center (or another more appropriate location) to confirm access for the student. If the learning center cannot accommodate the student, the Originating Institution Campus Coordinator secures another location.
  • The Originating Institution Campus Coordinator contacts the student to confirm access at the Learning Center (if applicable) and to assist the student with purchasing books, course access, library access, etc.
  • The Originating Institution Campus Coordinator and the Home Institution Campus Coordinator both provide support services to the student.
  • The Originating Institution Campus Coordinator communicates with the Home Institution Campus Coordinator when issues arise related to the student (nonattendance, intent to drop/withdraw, other, etc.).

Financial Aid

  • Student financial assistance will be processed by the HOME institution for classes taken at the ORIGINATING institution only if the coursework taken at the ORIGINATING institution is applicable to degree requirements at the HOME institution.
  • Consortium courses are considered resident credit, and thus are eligible for financial aid coverage from the Home Institution when they originate from another ICN Home Institution.
  • Financial aid may only be used to cover the cost of a class taken from an institution participating solely as an Originating Institution, when the Originating Institution agrees to accept 90% of the Home Institution’s tuition (up to 100 percent of the Originating Institution’s tuition) as payment in full for the class.

Tuition

  • The student always pays the tuition of the Home Institution. Credit hour differential
  • The Originating Institution forfeits all fees associated with a class. In special circumstances, arrangements may be made in advance for the student to pay the fee directly to the Originating Institution.
  • The Home Institution forwards 90 percent (90%) of the tuition collected for consortium class to the Originating Institution (up to 100% of the Originating Institution’s tuition).
  • Invoicing and payment arrangements are made between the Home Institution and the Originating Institution.
  • If a student withdraws after the Drop/Add period, any nonrefundable portion of tuition kept by the Home Institution should be sent to the Originating Institution at the same 90/10 rate.

Drop/Withdrawal

  • A student cannot drop or withdraw from a class until the student files the appropriate paperwork is filed with the Home Institution
  • The Originating Institution cannot administratively drop or approve the withdrawal of a consortium student.
  • The Home Institution is responsible for notifying the Originating Institution when a student drops or withdraws from a consortium course.
  • The Originating Institution provides the Home Institution with a student’s last date of recorded attendance.
  • The student follows the refund schedule of the Home Institution
  • Grade Reporting
  • The Originating Institution transmits the student’s official grade for the course to the Home Institution.
  • The Home Institution treats the grade a resident credit, adding it to the student’s official transcript and GPA computation.

Student Services

  • The Home Institution Campus Coordinator is the students’ primary resource for assistance as a distance learner.
  • ICN Staff are available to assist both students and coordinators, Monday-Friday, from 8am-5pm.
  • ICN partner learner centers rning centers can be found on member campuses, but a growing number are located in public schools, public libraries, county Cooperative Extension Offices, vocational education schools, university centers, and other public institutions. Learning Centers can also be developed in office parks business and industrial settings. Learning Centers offer access to e-learning classes in the center or a nearby location in a few Indiana counties. Each center is staffed by a Coordinator trained to network with one another to provide on-campus assistance for local students.

External Student Support Fees

  • Learning centers that do not receive state funding may bill the Originating Institution at the rate of $15 per credit hour at the end of every semester that a consortium student has relied upon the learning center services to participate in a course.
  • IHETS Receive Sites may may bill the Originating Institution at the rate of $15 per credit hour at the end of every semester that the student has relied upon the Receive Sites’ equipment to participate in a course.