How do I handle the credit differentiation between a course at the OI that differs from a course at the HI?

Suppose your student needs a 3-credit Abnormal Psychology course and the only ICN school that provides it in the right time frame offers it at 4-credits.  There are several ways this can be handled:

  • Create a 4-credit section of the course at the HI to accommodate the proper tuition payment to the OI.
  • Create an extra 1-credit section in your system to add to the 3-credit course so the student in effect pays for 4-credits.  The additional 1-credit can count toward elective credit [I believe this was Saxon’s idea (?)– perhaps she can expand with better clarity].
  • Tell the student they will have to pay the 4th credit directly with the OI, but it will only come in to the HI at 3-credits.
  • Work with the OI to see if the course can be offered at the HI’s credit designation.
  • Tell the student they will have to register for the course as a guest student with the OI and transfer the course to the HI when completed.  It will only transfer in at 3-credits.

How do I handle an ICN Drop/Add?

Understand that all Drop/Adds must be initiated by the student at their HI.  Only when you receive a Drop/Add authorization from the HI should you act upon it.  Do NOT drop a student based on what the student says.  Always tell the student they MUST initiate the Drop/Add with their HI otherwise it will not occur.

When you receive a Drop, pleas determine the Last Date of Attendance and report this back to the HI.  This is very important if the student is receiving financial aid funding.  No administrative Drops should be permitted for an ICN enrollment.

How do I handle ADA compliance issues as an OI?

ADA (Americans with Disabilities Act) is a touch subject with regard to online distance education.  The best thing to do when you realize you have an issue with a student who falls under ADA is to contact the ICN Coordinator at the student’s HI to see what can be done to accommodate the student needs.

Since space does not allow for detailed discussions about this topic and there is a wide variety of applicable situations and levels of need, the best thing would be for the HI and OI to get together and determine what needs the students has and how to best address them.  Don’t forget that there are dozens of Learning Centers throughout the state that may be able to assist ADA students at their locale.

Can someone tell me the kinds of ACA issues (reasonable accommodations) faced with distance learning students and how they were handled?  [We’ll have to ask the members for issues and examples such as:

  • Limited sight
  • Physical disabilities
  • Dyslexia
  • Test taking, etc.]

What types of financial aid difficulties might a student encounter with an ICN registration?

Through ICN the credits taken at the OI are considered resident credit at the HI.  As such, these credits are computed toward a student’s financial aid package.  If the student pays for a course as a guest student at the OI, the student will not receive financial aid for those OI credits unless a separate “consortium agreement” is entered into by both the HI and the OT.  The consortium agreement simply states that the OI school will not process the enrollment for any financial aid.  This clears the way for the HI’s financial aid office to process the OI course credit for possible financial aid funds from the HI.

Never take the word of a student that his course will be covered by financial aid. Always consult your financial aid office for assistance, confirmation and direction. 

My student wants to take a course at an independent school through ICN.  How do I handle such a registration?

Several independent schools in Indiana participate as ICN member schools.  Some as a HI, some as an OI or both.  The safest route is to make direct contact with the ICN Coordinator at the independent school to see what arrangements can be made within the ICN HI framework.

Some independent schools participate fully with the 90/10 HI model with regard to tuition reciprocation.  It is usually contingent on whether the tuition difference between the HI and the OI is within a reasonable range.  If the HI model is not workable, some HI’s have worked out creative solutions with OI’s to allow student participation.  For instance, the registration goes through ICN’s 90/10 HI model, but the tuition difference is paid to the OI directly by the student.  The credit is till considered resident credit by the HI.

Of course, the student can enroll in an OI’s course directly as a guest student and transfer the credit back to their HI when completed.

How is the final grade sent back to our HI?

If the registration goes through as a typical HI model registration, the OI school will receive a grade roster from the HI and distribute to the instructors.  The grade is reported to the OI’s ICN Coordinator who sends the grade sheets back to the HI’s ICN Coordinator.  In some cases, the OI registrar reports the grades to the HI registrar on the grade rosters.

If the student takes the course as a guest student at the OI, it is the student’s responsibility to order a transcript to be sent to their HI registrar for transfer purposes.

Whose academic policies does the student abide by when taking a course at the OI?

According to the HI Model, the Drop/Add and Refund policy to follow is the one adopted by the HI. If the OI cannot work within the HI policy guidelines due to institutional policies or restrictions, the HI should be notified prior to student enrollment.  This fact should be reported to ICN so a notation can be put on your school’s fact sheet alerting other HI’s to this fact.

Most policies outside of the Drop/Add and Refund policy (lesson submission guidelines, grading scale, style requirements, plagiarism, etc.) are those adopted and followed by the OI where the student is taking their course(s).

When is the OI paid for an ICN registration?

The OI should be paid 90% of the HI tuition rate shortly after the HI’s Drop/Add period ends.  Invoicing and payment arrangements should be made between the HI and the OI.  If a student withdraws after the Drop/Add period, the non-refundable portion of the tuition kept by the HI should be sent to the OI at the same 90/10 ICN rate.

NOTE: The 90/10 HI model tuition split is the standard ICN benchmark (90% of the HI tuition is sent to the OI; HI keeps 10%), however, the ICN HI model allows for variations between institutions as they see fit.

How do I process an ICN registration?

[ICN office should write up an answer to this one]

What is the “Last Date of Attendance?”

It is the last date on which a dropped student “attended” an online course.  Attendance is normally considered the last date a student accessed the online course, participated in a telecourse session, e-mail work to an instructor, etc.  This date is required is a student drops prior to the completion of a course for which financial aid funds were accepted.  [Sue Allmon may want to take a stab at addressing this with greater clarity]